| Job
ID |
#514 |
| Job
Title |
Executive Assistant |
| Job
Location |
Lebanon |
| Candidate level |
Senior Level |
| Job Type |
Full time |
| Duties and Functions |
1. Accountabilities
1. Liaises between the Managing Director (MD) and his Direct Reports.
2. Screens and sorts out all incoming / outgoing correspondence and passes these to the Parties involved.
3. Organizes an easy and functional filing system, and keeps all files in order and up-to-date.
4. Follows-up in a timely manner on all correspondence and secures feedback to MD/FD.
5. Processes all drafted materials and ensures they are accurately handled in a timely manner.
6. Ensures consistency in handling MD phone calls and conveying all messages swiftly.
7. Keeps on top of issues to provide MD/FD with needed information, feedback and a summary on various topics and events taking place during his absence, or when required.
8. Follows-up with concerned parties on all reporting requirements to ensure all reports are submitted to MD on time.
9. Arranges appointments for the MD as and when required.
10. Secures ticketing, hotel reservation and all trip arrangements for the MD/FD.
11. Prepares and Handles MD and FD’s Expense Reports.
12. Exercises the highest level of confidentiality in her job.
13. Carries out other assigned routine office functions.
14. Prepares (Power Point) presentations to MD/FD in an efficient and timely manner.
15. Coordinates regional meetings / conferences (Ticketing, Booking, Airport pick-up, Logistics…) when hosted in Lebanon.
16. Takes full responsibility of the conference room, ensuring the schedule of its usage and controlling availability/operational status of machines and stationary.
17. Commits to attendance all time, with the responsibility to secure back-up in case of absence.
18. Issues the company’s quarterly newsletter.
19. Communicates food issues statements to concerned parties and follows on agreed action plans to ensure compliance.
Environment
1. Complies with all Standard Operating Procedures (SOPs) issued to protect the environment.
2. Implements environmental protection measures and encourages others to do so.
ISO 14001
1. Segregates wastes generated from their activities.
2. Supports implementation of Environmental Management System (EMS).
ISO 9001
1. Supports implementation of Quality Management System (QMS).
|
| Responsibilities |
The Executive Assistant contributes to this by assisting the Managing Director and his team members in implementing the initiatives that enhance the organization capability to deliver its commitments. |
| Basic Salary |
1000-1500$ |
| Commission |
|
| Transportation Allowance |
4 USD/DAY |
| Housing Allowance |
|
| Terms and Conditions (other benefits) |
As per Lebanese Labor Law |
| Candidate Gender |
Female |
| Marital status |
Any |
| Age |
27-32 |
| Candidate Nationality |
Lebanon |
| Personal Characteristics |
Inside
Frequent contacts with Colleagues, mostly Department Heads and their secretaries/assistants.
Outside
Contacts with AMET Business Units Managers and their Direct Reports
Company Visitors and Suppliers.
|
| Degree required |
Bachelor |
| Major |
Business Administration |
| Other Certificates |
Public Administration or a related field |
| Languages |
Arabic French English |
| Computer Skills |
MS OFFICE / |
| Min years of Experience required |
05 years |
| Field of expertise required |
Secretarial |
| Company Profile |
A Leading Multinational FMCG Company |
| Additional Information |
|
